Clinical Inventory and Maintenance Coordinator - College of Dental Medicine

Clinical Inventory and Maintenance Coordinator - College of Dental Medicine R-0002768 Joplin Campus Job Type: Staff Job Description: The Clinical Inventory and Maintenance Coordinator of the Oral Health Center is responsible for the procurement and inventory management of dental supplies, equipment, and materials necessary to support clinical education and patient care within the CDM Oral Health Center. This role ensures cost-effective purchasing practices, maintains adequate inventory levels, and supports clinic functionality, including performing minor repairs, maintains clinical equipment and armamentarium to minimize operational disruptions and works efficiently with Facilities when necessary for equipment repairs. Essential Duties and Responsibilities: Source, evaluate, and purchase dental supplies, instruments, and equipment in accordance with KCU CDM policies Establish and maintain relationships with vendors to ensure quality, pricing, and timely delivery Work with KCU purchasing to negotiate pricing, contracts, and service agreements where applicable Process purchase orders and track shipments to ensure timely receipt Maintain accurate inventory levels of clinical supplies and materials Implement inventory control systems to prevent shortages or overstocking Conduct regular audits and reconcile discrepancies Perform minor repairs, adjustments, and routine maintenance on dental clinical equipment (e.g., handpieces, delivery units, basic instruments, etc.) Coordinate with external vendors for major repairs and equipment servicing Track equipment maintenance schedules and service records Assist in evaluating and recommending new equipment and/or materials purchases Ensure purchased products meet regulatory and safety standards (e.g., OSHA, ADS guidelines) Maintain required documents for clinical equipment and supplies (MSDS, etc) Maintain proper storage and handling of clinical materials, including hazardous substances Support infection control protocols through appropriate supply management Work closely with faculty, clinic staff, and administration to assess supply and equipment needs Provide guidance on product selection and alternatives Support the activities of the Assistant Dean for Integrated Biomedical and Clinical Sciences and the CDM Executive Leadership Team Participate in various KCU Committees and CDM Committees as required Qualifications: Knowledge typically obtained by a high school diploma or equivalent Associate's or Bachelor's degree in Supply Chain Management, Business Administration, or related field preferred Minimum of 3-5 years of experience in purchasing, procurement, or inventory management (healthcare or dental setting preferred) Basic mechanical aptitude with demonstrated ability to perform minor repair on dental or medical equipment Knowledge of inventory management and procurement processes Strong organizational and time management skills Proficiency in Microsoft Office or similar software Preferred Qualifications: Experience in a dental clinic, dental school, or healthcare environment Familiarity with dental instruments, materials, and equipment Experience with dental supply vendors and group purchasing organizations Basic understanding of infection control and sterilization standards Equal Opportunity Employer KCU is committed to promoting an equal employment opportunity workplace. Equal opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without discrimination on the basis of race, color, religion, sex, age, national origin, genetic information (GINA), physical or mental disability, pregnancy, sexual orientation, gender identity, marital status, familial status, ancestry, military and/or veteran status, and/or any other status protected by applicable Federal, state or local law. Annual Security Report KCU is committed to providing a safe campus for students, faculty, and staff. Our annual campus security report lists campus crimes and statistics for the campus and public areas around campus for the last three years, in accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. Thank you for your interest in a career at KCU! To apply, visit About Kansas City University Founded in 1916, Kansas City University (KCU) is a fully accredited, private not-for-private health sciences university with Colleges of Osteopathic Medicine, Biosciences and Dental Medicine, and campuses in Kansas City and Joplin, Mo. The College of Osteopathic Medicine is the fourth-largest medical school in the U.S. and the leading producer of physicians in Missouri. It ranks #1 for producing physicians who practice in primary care, rural areas and underserved regions in the state. KCU's Center for Population Health and Equity addresses the variables that affect a population's health and contribute to health disparities, while better preparing students for professional practice. KCU offers doctoral degrees in osteopathic medicine, dental medicine and clinical psychology and a master's degree in biomedical sciences. Dual degree offerings include master's degrees in business administration in health care leadership, public health, and bioethics. A new Master of Health Sciences - Anesthesiologist Assistant program is scheduled to launch in January 2026. jeid-7eb87...e6243620aff891f