Procurement Coordinator (57731)

The Procurement Coordinator provides and coordinates administrative and technical support for the City's procurement process and contract administration. Under the direction of senior staff, this position performs traditional purchasing work, including the development of solicitations and related procurement functions. The role requires specialized knowledge of procurement tools, methods, and techniques, and operates under moderate supervision.

Essential Job Duties

• Administer miscellaneous agreements and contracts, seeking guidance on contractual issues as needed.
• Review and prioritize requisitions and proposed specifications.
• Administer the City's ProCard program, including employee assistance, training, and oversight. Provide Purchase Order training as needed.
• Oversee surplus property activities: verify asset information, process approvals, conduct online auctions, and communicate with end users.
• Maintain accurate records by scanning, routing, and filing documents; administer contracts post-award; track contract renewals; and seek guidance on complex contractual issues.
• Assist with the solicitation process by researching suppliers, obtaining quotes, drafting addendums and amendments, and identifying cooperative purchasing opportunities.
• Participate in bid openings, review bid submissions, and assist with documentation and distribution.
• Process requisitions into purchase orders and distribute accordingly.
• Serve as backup for vehicle title administration, including recordkeeping, applying for titles on newly purchased vehicles, adding to City insurance, and renewing confidential plates.
• Participate in Procurement Division meetings, process improvement initiatives, and other related activities.

The City of Wentzville is committed to being an employer of choice, offering prosperous and meaningful career opportunities and flexibility. The City offers excellent benefits, including health, vision, dental, employer-paid life insurance, long-term disability, a retirement pension, 13 paid holidays, five personal days, vacation time, sick time, tuition reimbursement, an employee assistance program, a discounted recreation center membership and much more.

Click the link to see the full Job Description.

This job posting will remain open until a sufficient number of qualified applicants are received.