Procurement Coordinator

State Window Corporation
Vaughan, Ontario
Full Time

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Position: Procurement Coordinator
Location: Vaughan, Ontario
Employment Type: Full-Time, Permanent
Vacancy Status: This Posting is for an Existing Vacancy

Compensation: $47,000 - $53,000 (Salary will be determined based on candidates skills, experience and qualifications)

One State is the power of unity – one team, creating what’s next, together.

About Us

Founded in 2007, State has quickly established itself as one of the fastest growing construction and manufacturing companies in Canada. Guided by our “One State” methodology, a unified approach that emphasizes collaboration, innovation and excellence, we are committed to becoming North America’s most sought-after provider of full envelope façade solutions. Our innovative product line includes high-performance glass window walls , Uni-Wall systems, curtain walls, cladding , window inserts and balcony railing systems each tailored for high-rise condominium projects. We are honored to have been recognized as one of Canada’s Best Managed Companies for the last 5 years .

We are seeking enthusiastic individuals who want to thrive in a rapidly growing organization with an inclusive and engaging culture. A career at State means joining a team dedicated to making a meaningful impact—transforming city skylines with innovation and quality, one project at a time.

Our talented and dedicated team is driven by our core values:

Empowered by Innovation
We Make It Happen
Family
Brutally Honest

We take immense pride in our work, our people, and our unwavering commitment to excellence.

About The Role

Reports directly to the Director of Supply Chain on all matters. The Procurement Coordinator is responsible for overseeing the receiving process of materials and supplies.

Duties are responsibilities include but are not limited to the following:

Communication order acknowledgement once order has been received;
Receive incoming shipments of materials and supplies, verifying quantities and inspecting for quality and accuracy;
Collaborate with vendors and carriers to resolve discrepancies and ensure timely and accurate deliveries;
Maintain accurate records of received materials, including packing slips, purchase orders, and other relevant documentation;
Input data not the inventory management system and keep electronic and hardcopy records up to date;
Report and document any damaged or non-complaint items and work with the appropriate departments to address issues;
Work closely with Production and Warehouse department to prioritize materials and ensure a smooth flow of goods;
Process all customer orders via telephone and email;
Consistently update all spreadsheets with any information provided by different sources;
Sort and organize any paperwork to ensure data is not lost;
Create purchasing orders when needed;
Review paperwork for data deficiencies; and
Any other tasks assigned by the Director of Supply Chain.

Requirements & Qualifications

Education

College Diploma or equivalent; and
Purchasing Certificate is considered an asset.

Years of Experience

Minimum 2+ years of Work Experience in a Manufacturing Coordination Role; and
Knowledge of ERP is an asset.

Work Location

On site, Office setting;
Work environment requires wearing PPE in certain other locations; and
Flexible to work overtime as required.

Why State?

Comprehensive Benefits: Enjoy dental, medical , and paramedical coverage, plus reimbursement for prescription eyewear and safety footwear every two years.

Generous Time Off : Benefit from 2 weeks vacation, 6 personal days, and birthday off !

Performance Evaluation: We prioritize ongoing feedback and development through structured bi-annual performance reviews and ongoing check ins with your direct supervisor/manager.

Training: We provide custom onboarding training plans designed for each role to assist you with being set up for success.

Have Fun and Learn: Join in on our fun staff social events and attend company wide townhalls that provide ongoing updates and enjoy our vibrant workplace culture.

Insurance & Savings: Access discounted rates for group home and auto insurance and participate in our RRSP program.

Wellness Focus: Stay active with a discounted corporate membership to Goodlife Fitness. Enjoy summer office hours and a wellness program that provides confidential support for employees and their families covering mental health, wellness, childcare services and more.

Technology: We leverage state-of-the-art technology to drive precision, efficiency, and innovation across every project.

Social Responsibility & Diversity, Equity, Inclusion & Belonging Programs: We foster an inclusive workplace where everyone feels valued and supported. Our State Women’s Empowerment Group (SWEG) seeks to support women in our organization through mentorship and confidence building. Additionally, through the State Education Benefit, State employees can apply for a recognition award upon submitting their child’s report card.

Sustainability: Our commitment is demonstrated through initiatives like maintaining beehives on our premises and our active ESG committee.

Office: Our open office concept fosters collaboration and creativity across all teams. Designed to encourage seamless communication and cross-functional synergy, our modern workspace reflects our commitment to innovation and unity.

Eligibility

Must be legally entitled to work in Canada and able to commute daily to the office.

AODA

At State we are dedicated to fostering diversity, equity, inclusion and belonging in the workplace. We encourage and welcome applications from all individuals. Accommodations are available upon request for all stages of the hiring process.

We use Artificial Intelligence (AI) tools to screen, assess or select candidates as part of our hiring process.

How to Apply

Please apply directly through our website at State Job Postings

Our recruitment process may include the following stages, depending on the role: