Procurement Analyst - Level I

Procurement Analyst - Level I

DepartmentCENTRAL SERVICES & SUPPLIES

Location

Queens

Job ID134365

Civil Service ClassificationCompetitive

Hire In Rate$59,555.00 (for employees new to HHC)

Salary Range$59,555.00 - $59,555.00

Pay FrequencyYear

Full/Part TimeFull-Time

Regular/TemporaryRegular

Regular ShiftDay

About NYC Health + Hospitals

Queens Hospital Center is making good on its promise to the people of southeastern and central Queens to maximize both patient convenience and positive clinical outcomes. Residents of Queens can count on the delivery of quality medical care right in their own borough. In 2002 the hospital opened a state-of-the-art, 261-bed facility that includes the Queens Cancer Center, the first comprehensive cancer treatment center in the borough.

At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons.

Work Shifts

8:00 A.M - 4:00 P.M

35 Hours

Duties & Responsibilities

Purpose of Position:

This class of positions involves responsible, professional and supervisory work, with varying degrees of latitude for independent initiative and decision making, in the development and management of contracts for services and in the procurement of goods, services and/or construction. All work is performed in accordance with agency, city, state and federal requirements and procedures including those of the Procurement Policy Board and the Mayor's Office of Contracts. This title shall not be used to replace the technical functions of engineering, engineering-related, or other titles involved in construction activities. All personnel perform related work.

Under supervision, with some latitude for independent initiative and decision making, assists procurement personnel in purchasing goods, services and/or construction, and/or in processing procurement documents and contracts; confers with, advises and assists operational, technical and professional staff in the procurement process, and manages contracts for services as assigned.

Examples of Typical Tasks:

1. Reviews purchasing requisitions and procurement and contract documents, checking descriptions and specifications to determine their accuracy and adequacy and consults with appropriate agency staff to adjust possible discrepancies. Participates in preparation of small purchase solicitations and the solicitation of bids and suggests possible sources of supply.

2. Participates in the tabulation and analysis of bids, the examination of samples and the investigation of bidders and prospective contractors.

3. Examines relevant publications and becomes familiar with market conditions, price trends and trade practices.

4. Obtains data needed in the preparation of invitations for bid and requests for proposal and determines appropriate solicitation procedures. Prepares documents for bid and/or proposal solicitations and for processing of contract awards, registrations and modifications; organizes bidders' packages for solicitations; develops bid schedule, identifies special conditions, determines level of competition and solicits bids and proposals from potential contractors.

5. Reviews bids and proposals submitted by vendor/providers to ensure conformity to agency, city, state and federal requirements. Enters and retrieves data from automated information systems and obtains information relating to ability of vendors and contractors to provide goods and services in a timely manner.

6. Prepares required procurement documentation. Reviews bid offerings; selects lowest bidder; prepares recommendations for awards. Prepares, reviews and modifies routine contract specifications and conditions of purchase; participates in contract negotiations.

7. Follows up on problems regarding delivery of goods and services and prepares periodic progress reports on procurement status. Makes reports on contractors' performance. Acts as primary liaison between the agency and contractors, vendors and business representatives.

8. To ensure contract compliance, monitors the performance of a number of contractors through on-site inspections and review of standard reporting documents and through analysis of all documents submitted for review, including agency audit reports.

Minimum Qualifications

Education and Experience Requirements: By the last day of the Application Period you must have:

1. A baccalaureate degree from an accredited college and six months of satisfactory full-time professional

experience in procurement of goods, services, construction or construction-related services, or professional,

technical or administrative experience in contract negotiation/management; or

2. An associate degree or completion of 60 semester credits from an accredited college, and 18 months of

satisfactory, full-time professional experience as described in 1 above; or

3. A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory fulltime

professional experience as described in 1 above; or

4. A combination of education and/or experience equivalent to 1, 2, or 3 above. College education may

be substituted for professional experience under 2 or 3 above at the rate of 30 semester credits from an

accredited college for 6 months of experience. However, all candidates must have at least a four-year high

school diploma or its educational equivalent and 6 months of the experience described in 1 above.

You are responsible for determining whether or not you meet the qualification requirements for this examination prior

to submitting your application. If you are marked Not Qualified, your application fee will not be refunded and you

will not receive a score.

Medical Requirement: In accordance with applicable Federal, state and local laws and regulations, the NYC Health

and Hospitals Corporation has established medical standards for this position. Accordingly, all eligibles will be

required to undergo and pass a medical examination prior to the date of appointment to ensure that those medical

standards have been met. Additionally, eligibles will be subject to a drug screening test prior to the date of

appointment.

Residency Requirement (HHC): In accordance with NYC Health and Hospitals Corporation Corporate Operating

Procedure 20-48, persons appointed to HHC after January l, 1987 must be City residents on their effective date of

appointment, or must establish City residency within 90 days following their effective date of appointment, and must

thereafter maintain City residency as a continuing condition of employment.

English Requirement: You must be able to understand and be understood in English.

Proof of Identity: Under the Immigration Reform and Control Act of 1986, you must be able to prove your identity

and your right to obtain employment in the United States prior to employment with the New York City Health and

Hospitals Corporation.

Benefits

NYC Health and Hospitals offers a competitive benefits package that includes:

Comprehensive Health Benefits for employees hired to work 20+ hrs. per week

Retirement Savings and Pension Plans

Paid Holidays and Vacation in accordance with employees' Collectively bargained contracts

Loan Forgiveness Programs for eligible employees

College tuition discounts and professional development opportunities

College Savings Program

Union Benefits for eligible titles

Multiple employee discounts programs

Commuter Benefits Programs