Maintenance/Materials Coordinator

Maintenance/Materials Coordinator

Actively Hiring – Immediate Openings

Hours: full-time position.

Competitive pay & benefits: paid overtime, health, dental, vision, paid time off, 401k with match…and more!

Position Summary

The Maintenance Planning & Inventory Coordinator is responsible for managing preventive maintenance (PM) systems, spare parts inventory, and maintenance planning activities to support production uptime and regulatory compliance. This role integrates inventory control, CMMS/IQMS asset management, and maintenance scheduling to ensure equipment readiness, accurate documentation, and efficient execution of maintenance operations in a regulated manufacturing environment.

Key Responsibilities

Maintenance Planning & PM Coordination

• Coordinate and manage preventive maintenance schedules, work orders, and documentation within IQMS/CMMS systems
• Create, update, and maintain PMs for all production and facility equipment
• Ensure timely completion, tracking, and compliance of maintenance activities aligned with FDA, ISO 13485, and cGMP requirements
• Identify gaps in PM coverage and implement improvements based on equipment performance and failure trends
• Support audits by maintaining accurate, complete, and traceable maintenance records

Inventory & Spare Parts Management

• Manage spare parts inventory across multiple storerooms, ensuring accuracy, traceability, and availability
• Establish and maintain min/max levels aligned with production and maintenance requirements
• Receive, verify, label, and store incoming parts with proper system entry and physical organization
• Perform regular cycle counts, reconcile discrepancies, and maintain accurate inventory records
• Implement structured storage systems (A/B/C movers, barcoding, location mapping) for efficient retrieval
• Coordinate with procurement and vendors (including VMI programs) to ensure timely replenishment

System & Asset Management (IQMS / ERP)

• Maintain asset records, equipment additions/removals, and associated documentation in IQMS
• Develop and manage UOMs, checklists, and maintenance documentation within system libraries
• Integrate inventory, PMs, and work orders into a unified system-driven process
• Generate reports for inventory levels, PM completion, and maintenance performance

Work Order & Documentation Control

• Ensure all maintenance work orders are properly created, executed, and archived per SOP requirements
• Maintain organized digital and physical records (e.g., G-Drive or equivalent) for compliance and audit readiness
• Support continuous updates to SOPs, PMs, and maintenance procedures

Cross-Functional Coordination

• Serve as a liaison between Maintenance, Engineering, Operations, Quality, and Purchasing
• Ensure spare parts availability aligns with scheduled PMs and production needs
• Support CAPA, quality initiatives, and cleanroom projects as required
• Assist with training personnel on maintenance systems, inventory processes, and work order execution

Continuous Improvement

• Drive improvements in inventory accuracy, PM effectiveness, and maintenance workflows
• Identify opportunities to streamline processes through system integration and standardization
• Support development of training matrices and maintenance process documentation

Qualifications

• High school diploma required; Associate’s or technical degree preferred
• 3 to 5+ years of experience in maintenance planning, inventory control, or manufacturing support
• Strong organizational, analytical, and communication skills
• Experience with CMMS/ERP systems (IQMS preferred)
• Understanding of injection molding, maintenance operations, and spare parts management preferred
• Knowledge of FDA, ISO 13485, and cGMP requirements preferred

Key Competencies

• Attention to detail and system accuracy
• Cross-functional communication and coordination
• Time management and prioritization
• Process improvement mindset
• Inventory and maintenance systems expertise